Finding Time: Turn your biggest time sink into your biggest outcome driver
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The reality
Middle managers spend up to 35% of their workweek—about 13-14 hours—in meetings. Yet, 71% of these meetings are considered unproductive. Leaders need to make every minute count.
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Gather inputs (raw material)
Preparation sets the stage for success. Gather the necessary data ahead of time, ensuring everyone comes equipped with what they need to contribute meaningfully. The meeting owner (i.e., the decision owner) must send out a pre-read or agenda in advance—it’s not just an invitation; it’s an investment in productivity.
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Facilitate the discussion (refine concepts)
The meeting isn’t just about discussion—it’s about refining ideas into concrete concepts. Facilitate with intention, guiding conversations toward clarity, alignment, and action. When done well, meetings become a forge where raw ideas are refined into actionable insights.
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Capture outputs (produce decision)
No meeting is complete without follow-through. Make sure conclusions were drawn and send a follow-up with clear actions, owners, and deadlines. Accountability turns decisions into progress. Regular follow-ups ensure that what was agreed upon turns into real, measurable outcomes.
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Think of your meetings like a production line
If your process is broken, you’ll produce faulty outcomes—again and again. Meetings are where ideas move through the organization and get further built, refined, and and finalized. If there a breaks in your decision-making process (turning ideas into actions) it will ripple through your organization like a broken assembly line - only a lot less visible. Would you allow a production line that was 29% efficient go unmanaged?
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By structuring meetings and managing the process, you can reclaim your time, empower your team, and drive smarter decisions.
JEREMY HUTTON
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CURATOR'S NOTE
Middle managers spend up to 35% of their workweek—about 13-14 hours—in meetings. Yet, 71% of these meetings are considered unproductive. Leaders need to make every minute count.
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